topleft CSBA.org >  Services >  Governance Technology > 

West Side Union SD (Healdsburg) |  AR  5123  Students

Promotion/Acceleration/Retention   

arrow Previous bar Next arrow

Acceleration from Kindergarten to First Grade

A student enrolled in kindergarten may be admitted to the first grade at the discretion of the Superintendent or designee and with the consent of the parent/guardian, upon determination that the child is ready for first-grade work. (Education Code 48011)

Admission shall be subject to the following minimum criteria: (5 CCR 200)

1. The student is at least five years of age.

2. The student has attended a public school kindergarten for a long enough time to enable school personnel to evaluate his/her ability.

3. The student is in the upper five percent of his/her age group in terms of general mental ability and achievement, including the district's kindergarten exit examination.

4. The physical development and social maturity of the student are consistent with his/her advanced mental ability.

5. The parent/guardian of the student has filed a written statement with the school district approving the placement in first grade.

Acceleration at Other Grade Levels:

A student enrolled in 1st through 8th grade may be admitted to the next grade on the recommendation of the school site Child Study Team and with the concurrence of the Superintendent or designee and the parent/guardian.

Acceleration decisions shall be subject to the following minimum criteria:

1. In all cases the school staff will have a long enough time to observe the student in his/her current grade assignment to enable them to evaluate his/her ability prior to holding the Child Study Team Meeting. Generally decisions for acceleration will be made within the first quarter of the school year, or at the end of the school year for implementation in the following school year.

2. Prior Retention

The student has been retained in the past, and acceleration is recommended to allow attendance at school with age-appropriate peers, based on the student's meeting grade level standards in order to receive this consideration.

3. No Prior Retention

a. The student is in the upper five percent of his/her age group in terms of general mental ability and achievement as evidenced by standardized assessment data. He/she has never been retained in a prior grade.

b. The physical development and social maturity of the student are consistent with his/her advanced mental ability.

c. The parent/guardian of the student has filed a written statement with the school district approving the placement in the next higher grade.

Appeals for decisions regarding acceleration shall be made to the Superintendent or designee in the same manner as decision for retention. (See AR 5123(f))

Retention

1. Continuation in Kindergarten

Students who have completed one year of kindergarten shall be admitted to first grade unless the parent/guardian and the district agree that the student shall continue in kindergarten for not more than one additional school year. (Education Code 48011)

Whenever a student continues in kindergarten for an additional year, the Superintendent or designee shall secure an agreement, signed by the parent/guardian, stating that the student shall continue in kindergarten for not more than one additional school year. (Education Code 46300)

2. Retention at Other Grade Levels:

The Superintendent or designee shall identify students who should be retained or who are at risk of being retained at the following grade levels: (Education Code 48070.5)

a. Between grades 1 and 2

b. Between grades 2 and 3

c. Between grades 3 and 4

d. Between grades 4 and 5

e. Between grades 5 and 6

f. Between the end of the intermediate grades and the beginning of the middle school grades

g. Between grades 7 and 8

h. Between the end of the middle school grades and the beginning of the high school grades

i. Proficiency in reading/language arts and mathematics shall be the primary basis for identification of students for being at risk for retention.

In grades 7-8, in addition to proficiency in reading/language arts and mathematics, proficiency in all core subject areas will be considered in the identification of students at risk for being retained.

(cf. 6142.91 - Reading/Language Arts Instruction)

(cf. 6142.92 - Mathematics Instruction)

Students shall be identified on the basis of assessment results, grades and/or other indicators of academic achievement, as established by Board policy.

(cf. 5121 - Grades/Evaluation of Student Achievement)

(cf. 6162.5 - Student Assessment)

Students in grades 7 and 8 will be required to earn credit in all academic, elective and PE classes for first and second semesters to be promoted to the next grade level. Intervention and/or supplemental instruction may be offered throughout the year including but not limited to academic support classes, Saturday School, Intersession and Summer School for those students who fail to earn the required number of credits. Students who earn a grade lower than a "C" in any class at semester or end of year will be given the opportunity to attend a site- based intervention and/ or credit retrieval program in the specific subject area(s) in which the student requires assistance.

If a student is identified as performing below the minimum standard for promotion, the student shall be retained in his/her current grade level unless the student's regular classroom teacher determines, in writing, that retention is not the appropriate intervention for the student's academic deficiencies. This determination shall specify the reasons that retention is not appropriate for the student and shall include recommendations for interventions other than retention that, in the opinion of the teacher, are necessary to assist the student in attaining acceptable levels of academic achievement. (Education Code 48070.5)

If the teacher's recommendation to promote is contingent on the student's participation in a summer school or intersession remediation program, the student's academic performance shall be reassessed at the end of the remediation program, and the decision to retain or promote the student shall be reevaluated at that time. The results of the reevaluation shall be provided to and discussed with the student's parent/guardian and the principal before any final determination of retention or promotion. (Education Code 48070.5)

If the student does not have a single regular classroom teacher, the principal or designee shall be responsible for the decision to promote or retain the student. (Education Code 48070.5)

Final retention will be imposed when the student meets any of the following conditions and is assessed as being below grade level expectations:

1. Student has a grade point average below 2.0 overall and below 2.0 in the academic areas of reading, Language Arts, and Mathematics (grades 2-3) and Language Arts, Mathematics, Science, and Social Science/History (grades 4-6)

2. Student has failed to earn the required number of credits (grades 7-8).

3. Student has been absent from class 30 or more days.

4. Student fails to attend site based intervention programs.

Students who are at risk of being retained in any given year will have the opportunity to earn grade points in grades 1-6 or credit in grades 7 and 8 through site based intervention programs.

1. Students in grades 1-6 attending site based intervention and/or supplemental instruction programs when offered such as tutoring must attend at least 80 percent of the opportunities offered and achieve a satisfactory level of performance while in attendance at the program. For meeting this criterion, the student will be given a .25 grade point to be averaged into the year's grades.

2. Students in grades 7-8 attending site based intervention and/or supplemental instruction programs when offered such as tutoring must attend at least 80% of the opportunities offered and achieve a satisfactory level of performance while in attendance at the program. Each site will develop an intervention program for its students to earn credit which must be approved by the Superintendent or designee prior to implementation.

When a student is identified as being at risk of retention, the Superintendent or designee shall so notify the student's parent/guardian as early in the school year as practicable. The student's parent/guardian shall be provided an opportunity to consult with the teacher/principal(s) responsible for the decision to promote or retain the student. (Education Code 48070.5) Once identified as being at risk of retention, the student's teacher(s) will provide notice to parents every two weeks of grades earned. This notice will be posted electronically or a written report will be sent home with the student.

The student's parent/guardian shall receive written notification of potential retention action for their children with the first and/or second progress reports and/or the first report card. This notice will allow sufficient time for the student to improve his/her grades to avoid retention. Students enrolling in the district after the beginning of the fourth quarter may be retained consistent with prior school records.

The parent/guardian will receive final notice of retention for their children no later than the last day of the school year.

(cf. 5145.6 - Parental Notifications)

For students who are retained, an individual learning plan will be developed. This will include a statement of interventions offered at school as well as expectations for parental support of the student's instructional program. It will also require communication between home and school every two weeks to ensure that the student can achieve promotion at the end of the school year. Communication can be via conferences, electronic posting and/or written reports. Students will be afforded intersession school and tutorial opportunities as they are funded at the state or district level.

The teacher's decision to promote or retain a student may be appealed consistent with Board policy, administrative regulation and law.

The burden shall be on the appealing party to show why the teacher's decision should be overruled. (Education Code 48070.5)

To appeal a teacher's decision, the appealing party shall submit a written request to the principal or designee specifying the reasons why the teacher's decision should be overruled within 5 days of receiving the final notice of retention. The principal will convene an appeal committee to meet with the parents to review their concerns about the retention. The committee shall include the teacher recommending retention, the principal or designee, and a teacher from the next grade level. Following the meeting, the principal or designee will provide written notice to the parent detailing the decision of the appeal committee.

To appeal a school site decision, the appealing party shall within 10 days of receiving the school site's decision submit a written request to the Superintendent or designee specifying the reasons that decision should be overruled.

Within 10 days of receiving the request, the district's Retention Appeals Committee shall meet with the parent to determine whether or not to overrule the site appeal committee's decision. If the district Committee determines that the appealing party has overwhelmingly proven that the site committee's decision should be overruled, a recommendation to that effect shall be made.

The Committee's determination may be appealed by submitting a written appeal to the Superintendent within 15 school days. Within 30 days of receipt of a written appeal, the Superintendent shall decide the appeal. The Superintendent's decision may be made on the basis of documentation prepared as part of the appeal process or, at the discretion of the Superintendent, the Superintendent may also meet with the appealing party and the teacher/principal to decide the appeal.

(cf. 9321 - Closed Session Purposes and Agendas)

(cf. 9321.1 - Closed Session Actions and Reports)

The Superintendent's determination may be appealed by submitting a written appeal to the Board of Trustees within 15 days. Within 30 days of receipt of a written appeal, the Board shall meet in closed session to decide the appeal. The Board's decision may be made on the basis of documentation prepared as part of the appeal process or, at the discretion of the Board, the Board may also meet with the appealing party, the teacher and the Superintendent/designee to decide the appeal. The decision of the Board shall be final.

If the decision of the Board is unfavorable to the appealing party, he/she shall have the right to submit a written statement of objections, which shall become part of the student's record.

(cf. 1312 - Complaints Against the Schools)

(cf. 5125 - Student Records)

(cf. 5125.3 - Challenging Student Records)

Supplemental Instruction

With the parent/guardian's consent, the Superintendent or designee may require a student who has been recommended for retention or has been identified as being at risk of retention to participate in a supplemental instructional program. Such programs may be offered during the summer, after school, on Saturdays and/or during intercessions if funds are available. Services shall not be provided during the regular instructional day if it would result in the student being removed from classroom instruction in the core curriculum. (Education Code 37252.2)

(cf. 6177 - Summer School)

These services shall be provided to students in the following priority order: (Education Code 37252.2)

1. Students who have been recommended for retention or who have been identified as being at risk of retention pursuant to Education Code 48070.5

2. Students who have been identified as having a deficiency in mathematics, reading or written expression based on the results of the tests administered under the STAR program

This supplemental instruction program shall be developed in accordance with the requirements of Education Code 37252.2.

Regulation WESTSIDE UNION SCHOOL DISTRICT

approved: September 15, 2009 Quartz Hill, California