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Woodlake Unified School District |  AR  4121  Personnel

Temporary/Substitute Personnel   

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Any candidate recommended by the Superintendent or designee for a substitute or temporary position requiring certification qualifications shall possess the appropriate credential or permit authorizing his/her employment in such position and shall meet all other requirements of law for certificated positions. (Education Code 44830)

(cf. 4111.2/4211.2/4311.2 - Legal Status Requirement)

(cf. 4112.2 - Certification)

(cf. 4112.3/4212.3/4312.3 - Oath or Affirmation)

(cf. 4112.4/4212.4/4312.4 - Health Examinations)

(cf. 4112.5/4312.5 - Criminal Record Check)

The district shall not initially hire a certificated person on a substitute or temporary basis in a capacity designated in his/her credential unless he/she has demonstrated basic skills proficiency in reading, writing, and mathematics pursuant to Education Code 44252.5, unless exempted by law. (Education Code 44830)

A noncredentialed person shall not substitute for any special education certificated position. The Superintendent or designee shall recruit and maintain lists of appropriately credentialed substitute teachers for special education positions. He/she shall contact institutes of higher education with approved special education programs for possible recommendations of appropriately credentialed special education personnel. (Education Code 56060, 56063)


At the time of initial employment during each school year, each new temporary employee shall receive a written statement indicating his/her employment status and salary. This statement shall clearly indicate the temporary nature of the employment and the length of time for which the person is being employed. (Education Code 44916)

(cf. 4112.9/4212.9/4312.9 - Employee Notifications)

Time of initial employment means before the employee starts work. (Kavanaugh v. West Sonoma County Union High School District)

The Superintendent or designee shall notify all substitute and part-time certificated employees, within 30 days of their hire, of their right to elect membership in a defined benefit program under a qualified retirement plan. The employee shall sign a form provided by the system to acknowledge receipt of this notice and to indicate whether he/she elects or declines membership. Election of membership shall be irrevocable for all future employment to perform creditable service. (Education Code 22455.5, 22515)


A person who holds an emergency 30-day substitute permit, emergency career substitute permit, emergency substitute permit for prospective teachers, or emergency substitute permit for career technical education shall be restricted in the number of days he/she may substitute for any one teacher in accordance with 5 CCR 80025-80025.5.

In placing substitute teachers in special education classrooms, the district shall give first priority to substitute teachers with the appropriate special education credential(s), second priority to substitute teachers with any other special education credential, and third priority to substitute teachers with a regular teaching credential. An inappropriately credentialed substitute teacher shall not serve as a substitute for a special education teacher for a period of more than 20 cumulative school days for each special education teacher absent during each school year. The district may apply to the Superintendent of Public Instruction for an extension of 20 school days, or for a longer period in extraordinary circumstances. (Education Code 56060-56062)

Paid Sick Leave

Persons employed by the Woodlake Unified School District who are not covered by a collective bargaining unit agreement are eligible to earn sick leave as outlined by the Healthy Workplaces/ Healthy Families Act of 2014. The Woodlake Unified School District recognizes the rights of these individuals and outlines the following policy and procedure to meet the requirements of the law.

Eligibility for Sick Leave

An individual who works for 30 or more days within a year (does not have to be consecutive days) from July 1, 2015, or if hired after that date, on the first day of employment is entitled to paid sick leave. Under this policy, a "year" is defined as July 1 through June 30.

Accrual of Sick Leave

Beginning July 1, 2015, sick leave will be accrued at the rate of not less than one (1) hour per every 30 hours worked, beginning at the commencement of employment. Use of this sick leave will be limited to 24 hours or three (3) days in any given year of employment. Accrued sick leave shall carry over to the following year of employment, but will not be allowed to exceed 48 hours or six (6) days in total at any time.

An individual covered by this policy shall be entitled to use accrued sick leave immediately upon accrual. They will be informed of their sick leave accrual in writing on each pay warrant received.

Use of Sick Leave

Sick leave must be taken in minimum increments of thirty (30) minutes not to exceed number of regular hours in workday for position or hours of accepted job.

Paid sick leave, under this policy, may be used for the diagnosis, care, or treatment of an existing health condition, as well as preventive care, for the individual or family member (see below for definition of family member). Additionally, sick leave may be used for a victim of domestic violence, sexual assault or stalking.

For the purposes of this policy family member is defined as follows:

1. A child, which for purposes of this article means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis. This definition of a child is applicable regardless of age or dependency status.

2. A biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.

3. A spouse.

4. A registered domestic partner.

5. A grandparent.

6. A grandchild.

7. A sibling.

Sick Leave Reporting Procedure

To use sick leave an individual covered by this policy must be scheduled in advance to report to work on the day the use of sick leave is requested.

If the use of the sick leave is foreseeable, the employee shall provide reasonable advance notification of two days. If the need is unforeseeable, the substitute/short-term employee must report their absence by contacting Sub Calling Clerk at 564-8081, Ext. 207 or DO Office Technician at 564-8081, Ext. 205.

An individual requesting sick leave is not responsible for securing a replacement worker to cover the time during which the individual uses sick leave.

An individual will be paid no later than the payday for the next regular payroll period after the sick leave is requested and taken provided a timesheet is completed indicating Sick Leave for appropriate days and provided to the payroll office by pay-period deadlines. The rate of pay will be at the rate of the assignment the individual was scheduled to work on the day of request for use of sick leave.

The Woodlake Unified School District shall not deny an individual the right to use accrued sick leave, discharge, threaten to discharge, demote, suspend, or in any manner discriminate against an individual for using accrued sick leave, attempting to exercise the right to use accrued sick leave, filing a complaint with the Superintendent or alleging a violation of this law, cooperating in an investigation or prosecution of an alleged violation of this law, or opposing any policy or practice or act that is prohibited by this law.


approved: September 9, 2015 Woodlake, California